RBI/2018-19/143
DGBA.GBD.No.2394/42.01.029/2018-19
March
20, 2019
All Agency Banks
Dear Sir / Madam,
Reporting and Accounting of
Central Government Transactions of March 2019
Please refer to Circular DGBA.GBD.No.2324/42.01.029/2017-18 dated March
19, 2018 advising the procedure to be followed for reporting
and accounting of Central Government transactions (including CBDT, CBEC,
Departmentalised Ministries and Non-Civil Ministries) at the Receiving/Nodal/Focal
Point branches of your bank for the Financial Year 2017-18.
2. The Government of India has
decided that the date of closure of residual transactions for the month of
March 2019 be fixed as April 10, 2019 for the Financial Year 2018-19. In view
of the ensuing closing of government accounts for the financial year
2018-19, receiving branches including those not situated locally, should
adopt special arrangements such as courier service etc., for passing on
challans/scrolls etc., to the Nodal/Focal Point branches so that all
payments and collections made on behalf of government towards the end of
March are accounted for in the same financial year. These instructions
regarding special messenger arrangements may please be informed to all
branches concerned.
3. As regards reporting of March
2019 transactions by Nodal/Focal Point branches in April 2019, the branches
may be advised to follow the procedure as outlined in the Annex. To sum up, the Nodal/Focal Point branches
will be required to prepare separate sets of scrolls, one pertaining to
March 2019 residual transactions and another for April 2019 transactions
during the first 10 days of April 2019. The Nodal/Focal Point branches
should also ensure that the accounts for all transactions (revenues/tax
collections/payments) are effected at the branches up to March 31, 2019 in
the accounts for the current financial year itself and are not mixed up
with the transactions of April 2019. Also, while reporting transactions
pertaining to March 2019 up to April 10, 2019, the transactions of April
2019 should not be mixed up with the residual transactions relating to
March 2019.
4. The above mentioned procedure
for reporting March 2019 transactions and March 2019 residual transactions
are also applicable to the reporting of transactions of Non-Civil
Ministries.
5. Kindly issue necessary
instructions in the matter to your branches concerned immediately.
Yours faithfully
(Partha Choudhuri)
General Manager
Encl: As above
ANNEX
Reporting of March Transactions
Beginning from April 1, 2019,
the Nodal/Focal Point branches will segregate on a daily basis all
scrolls/challans pertaining to March 2019 received from the receiving
branches concerned and prepare separate main scrolls for:
a.
scrolls
for transactions of March 2019 or earlier period (i.e. effected during the
previous financial year 2018-19) and
b.
scrolls
pertaining to current transactions (i.e. those effected from April 1, 2019
onwards).
2. The main scrolls for March
2019 transactions prepared from April 1 to April 10, 2019 are to be
distinctly marked as March Residual - 1, March Residual - 2 and so on upto
April 10, 2019. In other words, serial number should be allotted in
consecutive order for each main scroll of March 2019 transactions sent from
April 1 to April 10, 2019. These scrolls alongwith the copies of daily
summary of Receipts and Payments prepared separately for March 2019
transactions will be forwarded to the Departmental Officials concerned
(i.e. Zonal Accounts Officers/Pay and Accounts Officers and Designated
Officers) in the usual way. The Nodal/Focal Point branches will also be
required to report the above transactions to the Link Cell through separate
Daily Memos. These advices must be sent to enable the Link Cell of each
bank at Nagpur, to make daily settlement with Reserve Bank of India,
Central Accounts Section (CAS) Nagpur. On receipt of advices from the
Nodal/Focal Point branches, the Link Cell should segregate the advices for
the March Residual transactions and forward them separately to Reserve Bank
of India, CAS, Nagpur. This procedure should continue upto and inclusive of
April 10, 2019 only. All transactions reported thereafter by the receiving
branches will be reported and accounted for in the usual manner in the
accounts of the month of report irrespective of the date of transaction.
Following the special arrangements for March 2019 transactions, it is
necessary for the Nodal/Focal Point branches to prepare two sets of DMS to
be submitted to Zonal Accounts Officers/Pay and Accounts Officers for March
2019 transactions - one for transactions upto March 31, 2019 and another
for March Residual Transactions adjusted by Nodal/Focal Point branches with
Reserve Bank of India, Central Accounts Section, Nagpur, during April 1 to
April 10, 2019.
Since the Nodal/Focal Point
branch will also be reporting the April 2019 transactions pertaining to
year 2019-20 in addition to March Residual transactions, monthly statement
for April transactions should be compiled and furnished to Zonal Accounts
Officers/Pay and Accounts Officers in the usual way. In order to
distinguish the April 2019 (year 2019-20) and March Residual Transactions,
the statement pertaining to March Residual Transactions should be clearly marked
as "March Residual Account". The statement of March (Residual)
Transactions should be sent by all Focal Point Branches to Zonal Accounts
Officers/Pay and Accounts Officers latest by April 18, 2019.
Note: As advised in our circular
GA.NB.No.376/42.01.001/1995-96 dated May 22, 1996 all the cheques/amounts
realized on or before March 31, 2019 should be treated as transactions
relating to the current financial year as "March 2019 or March
Residual Transactions", the reporting of which may take place during the
month of April (upto April 10, 2019). But if any cheque is tendered on or
before March 31, 2019 and realized on or after April 1, 2019, it will be
treated as transaction for the next financial year as "April
Transactions". Accordingly, the banks will prepare separate scrolls
for March 2019 and April 2019 (year 2019-20) transactions.
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