A.P. (DIR Series) Circular No. 05
All Category - I Authorised Dealer Banks
Data Processing and Monitoring System (IDPMS)
Attention of Authorized Dealer
Category-I (AD Category-I) banks is invited to A.P. (DIR Series) Circular No.65 dated April 28, 2016 read
with Section 5 of the Foreign Exchange Management Act 1999 (42 of 1999),
Government of India Notification No. G.S.R. 381(E) dated May 3, 2000 viz.,
Foreign Exchange Management (Current Account Transaction) Rules, 2000 on
import of goods and A.P. (DIR Series)
Circular No. 9 dated August 24, 2000 which outlines the
procedure, mode/manner of payment for imports and submission of related
2. In order to enhance ease of
doing business and facilitate efficient data processing for payment of
import transactions and effective monitoring thereof, Import Data
Processing and Monitoring System (IDPMS) has been developed in consultation
with the Customs authorities and other stakeholders. The details of IDPMS
were advised to the AD Category-I banks vide above mentioned A.P. (DIR Series) Circular No.65 dated April 28, 2016 and
banks were requested to be ready with the required IT changes in their
system to generate/submit the data under IDPMS as per specified message
format and technical specification.
3. As announced in the fourth Bi-monthly Monetary Policy Statement 2016-17
dated October 4, 2016, all AD Category-I banks are advised that
IDPMS will go live with effect from October 10, 2016 and are directed to
use IDPMS for reporting and monitoring of the import transactions.
4. Customs department has
modified the Bill of Entry (BoE) format to display the AD Code of bank with
effect from April 1, 2016 and SEZ from June 1, 2016 respectively. Primary
import transaction data (from Customs/SEZ) with effect from the above
mentioned dates will be made available to respective AD banks in the IDPMS
database for further processing. Starting October 10, 2016 all transactions
will flow to IDPMS on daily basis for AD banks, to log all subsequent
activities and monitor the import transactions.
5. The User Acceptance Test
(UAT) of IDPMS was launched on August 19, 2016 and banks were requested to
login and familiarise themselves. AD banks were also advised to be ready
with data related to all the outstanding import remittances as per the
message “outward remittances against Import” to facilitate uploading of the
same in IDPMS.
6. The detailed operational
procedures are available at Help Menu on EDPMS Portal under “Import
process” tag. The operational directions/guidelines are as below:
banks are required to create Outward Remittance Message (ORM) for all such
outward remittance/s for import payments on behalf of their importer
customer for which the prescribed documents for evidence of import have not
of ORM for all outstanding outward remittance/s for import payments needs
to be completed on or before October 31, 2016.
Settlement of ORM with BoE
on the AD code declared by the importer, the banks shall download the Bill
of Entry (BoE) issued by EDI ports from “BOE Master” in IDPMS. For non-EDI
ports, AD bank of the importer shall upload the BoE data in IDPMS as per
message format “Manual BOE reporting” on daily basis on receipt of BoE from
the customer/Customs office.
banks will enter BoE details (BoE number, port code and date) for ORM
associated with the advance payments for import transactions as per the
message format “BOE settlement”.
case of payment after receipt of BoE, the AD bank shall generate ORM for
import payments made by its importer customer as per the message format
ORMs can be settled against single BoE and also multiple BoE can be settled
against one ORM.
Extension and Write Off
Category I banks shall give extension for submission of BoE beyond the
prescribed period in terms of the extant guidelines on the matter, and the
same will be reported in IDPMS as per the message “Bill of Entry Extension”
and the date up to which extension is granted will be indicated in
“Extension Date” column.
Category I banks can consider closure of BoE/ORM in IDPMS that involves
write off to the extent of 5% of invoice value in cases where the amount
declared in BoE varies from the actual remittance due to operational
reasons and the AD bank is satisfied with the reason/s submitted by the
Category I banks may close the BoE for such import transactions where write
off of import payable is on account of quality issues; short shipment or
destruction of goods by the port / Customs / health authorities in terms of
extant guidelines on the matter subject to submission of satisfactory
documentation by the importer irrespective of the amount involved. AD Bank
shall settle and close ORM/BoE with appropriate “Adjustment Indicator” in
above operational guidelines for extension and write off are meant to
facilitate closure of bills in IDPMS and will be subject to extant
guidelines on the matter and shall not absolve the importer from remitting
/ receiving the amount in case of change in circumstances.
and write off cases not covered by the extant guidelines may be referred to
the concerned Regional Office of Reserve Bank of India for necessary approvals.
Follow-up for Evidence of Import
Category – I banks are required to follow up for submission of prescribed
documents for evidence of import in terms of extant guidelines on the
7. Authorised Dealers may bring
the contents of this circular to the notice of their constituents and
Direction No. 17/2015-16 dated January 1, 2016 is being updated
to reflect the changes.
9. The directions contained in
this circular have been issued under Section 10(4) and 11(1) of the FEMA,
1999 (42 of 1999) and are without prejudice to permissions / approvals, if
any, required under any other law.